Executive Assistant

Position Overview:

Here at OOFOS, we live to make people feel good. We are the leading brand in a category we pioneered over 14 years ago that is vastly growing - recovery footwear. We did this by launching a proprietary foam technology that is scientifically proven to make people feel good in our footwear. This technology is OOfoamā„¢.

The Executive Assistant provides high-level administrative, operational, and project support to the executive C-Suite leadership team. This role requires a team-oriented professional who thrives in a fast-paced, growth-minded environment. The EA will also manage and execute internal events that bring our culture to life, from leadership offsites and team retreats to company-wide engagement experiences.

This experienced EA is proactive, resourceful, highly organized, tech-savvy, and grounded in strong communication skills, with a passion for supporting a high-performing, people-centered organization. This is a hybrid role requiring four days per week in the office to provide in-person support to our executive team.

Key Responsibilities:

Executive Support for the C-Suite

  • Manage complex calendars, priorities, travel, and logistics for the C-Suite leaders with clarity, accuracy, and foresight.
  • Prepare materials for meetings, including presentations, agendas, briefing documents, and follow-up summaries.
  • Maintain confidentiality and handle sensitive information with intention and professionalism.
  • Serve as a trusted representative of the leadership team, ensuring smooth communication across the organization.
  • Evaluate and manage Co-CEOā€™s incoming calls and requests, using strong business acumen and sound executive judgment to act as an effective gatekeeper.
  • Proactively adopt AI technologies to optimize workflows and enhance the effectiveness of executive operations.

Event & Culture Experience Management

  • Lead planning and execution of People & Culture and company-wide events, including OOFOS all-employee meetings, sales meeting, team offsites, leadership retreats, onboarding events, and seasonal culture initiatives.
  • Manage end-to-end event logisticsā€”venues, vendors, travel, communications, branded materials, and on-site coordination.
  • Partner closely with HR, Operations, Marketing, and Communications to ensure events reflect OOFOSā€™ values and brand.

C-Suite Project Support

  • Partner with C-Suite leaders on cross-functional projects that support strategic priorities, business alignment, and organizational effectiveness.
  • Coordinate timelines, communications, follow-ups, and project documentation to ensure alignment and clarity across leadership teams.
  • Support preparation for strategic planning sessions, quarterly reviews, board updates, and special initiatives by gathering materials, synthesizing information, and organizing key deliverables.
  • Serve as a central point of coordination across departments, ensuring leaders remain informed, connected, and equipped to move initiatives forward.

Requirements:

  • Bachelorā€™s degree in business, communications, or related fields.
  • 5+ years of Executive Assistant or senior administrative experience supporting C-level leaders in a growth-oriented environment.
  • Experience planning and executing events of varying scaleā€”internal, external, virtual, and in-person.
  • Strong communication, relationship-building, and interpersonal skills.
  • High degree of discretion, judgment, and professionalism, especially when handling confidential information.
  • Advanced proficiency in Office 365 and collaboration platforms such as Teams, Zoom, Concur, or similar tools.
  • Demonstrated experience using and leveraging AI tools to enhance efficiency, streamline workflows, and support executive operations.
  • Ability to remain calm and solutions focused in a fast-changing environment.
  • A proactive, ā€œno job too big or smallā€ mindset that aligns with OOFOSā€™ collaborative culture.
  • Four days per week in the office to provide in-person support to our executive team.

Leadership/Cultural Requirements:

  • People-First Mindset: Cultural fit - matches up with the OOFOS OOsoul.
  • Approaches work with empathy, connection, and focus on supporting others.
  • Proactive Problem Solver: Anticipates needs, identifies solutions, and stays two steps ahead.
  • Organizational Excellence: Brings structure and clarity to complex, dynamic environments. Highly motivated, organized individual with the ability to prioritize multiple projects and deadlines.
  • Culture Champion: Passionate about delivering thoughtful, engaging experiences.
  • Agile & Resourceful: Comfortable navigating change, ambiguity, and rapid growth.
  • A ā€œteam firstā€ attitude, collaborative mindset and openness to feedback is a must.

Job Type: Full Time ā€“ Exempt, Hybrid based in Braintree, MA

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